Smarter collaboration in fund operations for fund administrators, depositaries and banks with LYNKS

Fund operations often involve several parties and fragmented processes, making coordination between fund administrators, depositaries and banks challenging. LYNKS, Finologee’s platform for bank connectivity and operational oversight, supports secure and effective interactions between these key players, each working within clearly defined roles.

Tackling fragmentation in fund payment operations

Managing fund payments can be complex, especially with multiple parties involved. Administrators initiate payments, depositaries review them, and banks execute them – yet systems are often not aligned. LYNKS helps resolve these disconnects.

It connects directly with banks – both local and international – via Swiftnet, EBICS and host-to-host links. This provides access to balances, transactions and reports across banks in one place. In addition to data access, LYNKS enables payment initiation, validation and approval in a clear and auditable manner.

A clearer path for fund administrators

LYNKS gives fund administrators a consolidated view of their accounts across all banks. This removes the need to log into multiple banking systems. Payments can be created and approved based on the fund’s specific rules and workflows.

This helps administrators maintain control over cash positions, streamline internal approval processes and support operational tasks. Built-in reporting features support fund administrators with reconciliation, NAV validation and audit preparation.

Enhancing oversight for depositaries

LYNKS equips both non-bank depositaries and depositary banks with tools to supervise and validate fund activity. Non-bank depositaries can oversee transactions across custodian banks, while depositary banks can integrate LYNKS with their systems to monitor accounts they manage.

Each payment prepared by an administrator is forwarded to the relevant depositary for review, with all supporting information included. This supports compliance and reduces reliance on external communication channels. Fund administrators and depositaries can also request or share documents directly through LYNKS, keeping all exchanges secure and traceable.

Reducing operational friction

Despite advances in digital tools, many fund operations still depend on manual processes and disconnected systems. These can cause delays and confusion.

LYNKS addresses this by replacing informal coordination with structured workflows where each stakeholder follows a defined role. Automated checks based on signatory rules help reduce errors and ensure proper review and approval processes.

A platform for collaboration

Though based on a single platform, LYNKS allows fund administrators, depositaries and banks to work independently within separate environments tailored to their needs. Administrators may focus on capital calls and payments, while depositaries use review and approval tools. These environments are fully segregated, maintaining confidentiality and control. LYNKS users can also interact with parties who are not on the platform when needed.

Extending platform capabilities

Custodian and depositary banks can offer a branded version of LYNKS to their fund administrator or depositary clients. This white-labelling option allows them to provide additional services using a solution that fits into their own infrastructure.

LYNKS also includes electronic signature capabilities supported by its multi-factor authentication and signing process, available through the LYNKS mobile app. It can also leverage external platforms such as Luxtrust. All stakeholders use these features to securely approve transactions based on their role.

A modular & scalable model

With its modular design and dedicated environments, LYNKS supports a range of fund servicing approaches. It provides clarity in workflows while allowing each stakeholder to operate independently. For organisations working with different banks or service providers, LYNKS helps maintain coordination and meet regulatory requirements.

Rather than replacing fund accounting or core systems, LYNKS complements them by supporting data exchange, process oversight and approval workflows. It integrates with existing setups through APIs, file import/export, and SWIFT messages, making it easy to incorporate into existing operations.