Highlights
KYC Manager brings all KYC and AML stakeholders onto one centralised platform. It connects end-customers, front-office, back-office and compliance teams, improving interaction, automating workflows and strengthening oversight, while also supporting collaboration with external stakeholders and distributors.
Built as a modular, SaaS-based solution operated on Finologee’s secure Support PFS infrastructure, it can be integrated with existing systems in wealth management, fund distribution and insurance, and deployed quickly. This combination of centralisation, tailored integration and rapid implementation translates into better data quality, higher workflow efficiency and reduced operational risk.
Centralised platform
Connects clients, front-office, back-office & compliance teams, improving interaction, automating workflows and enhancing oversight, as well as facilitating the collaboration with external stakeholders.
Enhanced customer & stakeholder interaction
Offers a streamlined communication channel for outreach, document collection and processing.
Tailored integration option
A flexible, modular platform designed to integrate seamlessly with existing systems in wealth management, fund and insurance sector.
Rapid implementation
SaaS-based deployment hosted on highly secure Luxembourg-regulated infrastructure (Support PFS), ensures secure, fast setup without requiring in-house hosting.
Improved data quality & workflow efficiency
Reduces manual tasks through automated KYC/AML workflows, ensuring high-quality data management, and efficient team, customer and distributor interactions.
Key client processes & features
01
End-customer interaction
01
End-customer interaction
- Identification & validiation
- Automated data and document enrichment
- Document validation and fraud detection
- Digital signing
- Mifid, IDD and ESG profiling
02
Oversight
& risk
02
Oversight
& risk
- Comprehensive risk scoring engine
- Case management & continuous risk monitoring
- Reporting analytics
03
End-customer management
03
End-customer management
- Document validation & fraud detection
- AML, PEP & Adverse media screening
- Comprehensive risk scoring engine
- Transaction monitoring
- Periodic review
KYC Manager covers the full KYC lifecycle, from digital onboarding and investor interaction through to ongoing due diligence, remediation campaigns and periodic reviews. Institutions can design client journeys that reflect their specific products, channels and risk policies while keeping all data and decisions in a single platform.
The three groups of processes and the underlying features – end-customer interaction, end-customer management, oversight & risk – combine ready-made modules with our regulated infrastructure. This gives firms reusable building blocks for identification, enrichment, screening, risk scoring, case management and reporting, ensuring consistent processes, better governance and audit-ready evidence.
Modules
Identification and validation
Smooth digital identification for individuals and legal entities, using pre-filled data and intuitive workflows to confirm or amend information and transfer validated data into core systems.
Automated data and document enrichment
Connects to internal and external sources to enrich client files, including UBOs and key documents, keeping data and assessments continuously up to date with minimal manual work.
UBO verification and confirmation
Invites legal entities to digitally confirm or update UBO data, collecting supporting documentation and generating time-stamped confirmations that feed audit trails and future lifecycle events.
Document validation and fraud detection
Invites legal entities to digitally confirm or update UBO data, collecting supporting documentation and generating time-stamped confirmations that feed audit trails and future lifecycle events.
Comprehensive risk scoring engine
Configurable to each institution’s risk matrix, combining multiple parameters into a single score that drives automated approvals, outreach, escalations and decisions, with full audit trails.
Case management and continuous risk monitoring
Organises continuous screening and follow-up workflows, managing alerts and false positives efficiently while maintaining control over AML and PEP risks.
Transaction monitoring
Connects to transaction-monitoring tools to trigger additional workflows such as source-of-funds checks and renewed risk assessment when suspicious patterns are detected.
MiFID, IDD and ESG profiling
Digitises investment and insurance suitability journeys, capturing MiFID/IDD and ESG profiles, generating advice and proposals, and supporting signature workflows aligned with each firm’s rules.
Client outreach
Enables multi-channel, white-labelled communication journeys where clients confirm or update pre-filled data and documents, including parallel workflows for UBOs and other stakeholders.
Reporting and analytics
Provides dashboards and reporting across processes, clients and portfolios, helping teams monitor performance, behaviours and operational efficiency based on all data stored in the platform.
Digital signing
- Supports simple, advanced and qualified signatures with multiple providers, configurable by product, policy or geography to deliver a smooth, compliant digital signing experience.
- AML, PEP, sanction, embargo and adverse-media screening
- Integrates with existing screening providers and blacklists to automate checks during onboarding and lifecycle management, with fuzzy matching and detailed hit reports.
3rd party data & components
KYC Manager’s modular design lets institutions plug in ready-to-use components for identification, screening, electronic signatures and more, selecting only what they need for each journey.
These third-party data sources and services are already integrated, enabling hyper-personalised, end-to-end experiences for clients and staff while keeping a single source of truth for compliance.
Ready to innovate and tailor solutions to fit your needs?
Let’s connect and explore what we can create together.