Introduction
Run fund operations with
purpose-built platforms for banking and KYC
Finologee supports fund organisations with two independent platforms: Finologee Banking Orchestrator for multi-bank connectivity, reporting and payment workflows, and Finologee KYC Manager for digital onboarding and ongoingKYC/AML. Both platforms are designed for distributed operating models, coordinating workflows across teams, entities and oversight functions with clear roles, approval chains and audit-ready traceability. Use either solution independently, or connect them to bring verified counterparty information and screening results into payment processes.
At a glance
Multi-bank visibility
Consolidated access to accounts, balances, transactions and statements across banks and custodians.
Governed execution
Configurable payment workflows with maker-checker, multi-level approvals and full traceability.
Depositary oversight
Ex-ante review on supervised payments, with approve/reject and request-information or change paths.
Digital onboarding
Structured collection of investor data and documents through guided interactions and questionnaires.
Screening & lifecycle control
KYC/AML checks, periodic reviews and remediation workflows to keep files current and auditable.
Key capabilities
Centralised bank connectivity and account visibility One operational layer for balances, transactions and statements across banks.
Centralised bank connectivity and account visibility One operational layer for balances, transactions and statements across banks. A single operational layer for balances, transactions and statements across banks.
- Connect to multiple banks through a single access point
- Access balances, transaction sand statements from one interface
- Reduce dependence on bank-specific portals and file formats
- Create a stable operating view across multi-bank setups
Governed payments, approvals and depositary oversight Configurable validation paths, clear traceability, and ex-ante controls when required.
Governed payments, approvals and depositary oversight Configurable validation paths, clear traceability, and ex-ante controls when required. Configurable validation paths, clear traceability, and ex-ante controls when required.
- Execute payments under maker- checker and multi-level approval chains
- Reflect delegation arrangements and client policies in workflow design
- Enable depositary oversight with a mandatory review step for supervised payments
- Support document-supported review, change requests, and resubmission paths
Liquidity optimisation and fund-specific cash operations Cash pooling and concentration, plus capital call and fee collection support.
Liquidity optimisation and fund-specific cash operations Cash pooling and concentration, plus capital call and fee collection support. Cash pooling and concentration, plus capital call and fee collection support.
- Automate cash concentration across multi-bank accounts into defined target accounts
- Support pooling approaches such as zero-balance sweeping and threshold / target rules
- Support fund-specific operations such as capital call reconciliation support and fee collection
- Standardise day-to-day cash routines across entities, banks and custodians
Digital onboarding and KYC file lifecycle management One platform for onboarding, remediation and periodic reviews.
Digital onboarding and KYC file lifecycle management One platform for onboarding, remediation and periodic reviews. One platform for onboarding, remediation and periodic reviews.
- Connect to multiple banks through a single access point
- Bring KYC/AML stakeholders onto one centralised platform, including internal teams and external distributors
- Design client journeys that reflect products, channels and risk policies while keeping evidence in one place
- Improve data quality, workflow efficiency and operational oversight
Data, document and UBO enrichment Collect, validate and enrich client files with structured workflows and integrations.
Data, document and UBO enrichment Collect, validate and enrich client files with structured workflows and integrations. Collect, validate and enrich client files with structured workflows and integrations.
- Enrich client files from internal and external sources, including UBOs and key documents
- Invite legal entities to confirm or update UBO data digitally and retain time-stamped confirmations
- Validate documents and detect inconsistencies using OCR and AI-supported checks
- Support digital signing with multiple providers, configurable by policy or geography
Screening, risk scoring and continuous monitoring Risk matrices, hit reports, case management and audit-ready evidence.
Screening, risk scoring and continuous monitoring Risk matrices, hit reports, case management and audit-ready evidence. Risk matrices, hit reports, case management and audit-ready evidence.
- Integrate with AML/PEP/sanctions screening providers and internal blacklists
- Apply a configurable risk scoring engine aligned with your institution’s risk matrix
- Organise follow-up workflows through case management and continuous risk monitoring
- Maintain audit-ready evidence across decisions, screenings and lifecycle events
Banking Orchestrator
Finologee Banking Orchestrator
Orchestrate multi-bank connectivity, account reporting and governed payment workflows in one operational layer, designed for fund environments with segregation by entity and depositary oversight capabilities. Access can be extended to selected external parties with scoped permissions, from view-only monitoring to initiation and workflow interactions, whilst governance and signatory rules remain enforced.
“While many different steps were required for the staff prior to releasing a payment, including faxes and signature scans, which was relatively inefficient and cumbersome, also one of our Managing Partners was heavily involved in authorising payments. For this, he had a bag with ten different tokens to approve transactions through various bank interfaces. This is to be seen in the light of the fact that KARTESIA regularly makes payments to up to 50 entities with more than 200 different IBANs.”
Marc Housieaux
Business Transformation Director
How stakeholders interact
Designed for operating models where responsibilities are distributed, with controlled access and clear role separation.
Execution and operational control
Centralise access to bank accounts, balances, transactions and statements across banks. Initiate payments through the interface, via batch uploads from fund accounting tools, or via API integration. Integrate clients and depositaries into the platform for multi-level approval workflows. Manage batches, statuses and exceptions from a single workflow view.
TYPICAL ACCESS SCOPE
- Accounts & reporting
- Payment initiation
- Execution
- Approval steps
- Oversight workspace
- Payment documents
- Audit trail
Validation and approvals, depending on delegation
Use single- or multi-level approval workflows to validate payments before execution. In multi-level setups, payment instructions move from one entity to the next (for example, Fund Admin to ManCo/AIFM) and execute only after all approvals are completed. Approval chains and signatory rules can reflect governance requirements, including segregation of duties.
TYPICAL ACCESS SCOPE
- Accounts & reporting
- Payment initiation
- Approval steps
- Oversight workspace
- Payment documents
- Audit trail
Ex-ante oversight with structured review
Review supervised payments in a dedicated workspace and perform ex-ante checks with full traceability. Approve, reject, or request changes before approval. Depositaries can also grant controlled client access for payment initiation and workflow interactions, so client teams can amend and resubmit directly in the platform whilst oversight and signatory rules remain enforced. Access payment details and associated documents during review. Rejected payments can be updated and resubmitted.
TYPICAL ACCESS SCOPE
- Accounts & reporting
- Payment initiation / excecution
- Approval steps
- Oversight workspace
- Payment documents
- Audit trail
Typical workflows
Typical workflows:
Retrieve
Standardise
Monitor
Reconcile
Aggregated cash and securities reporting across multiple custodians
Consolidated visibility across cash positions and, where needed, securities and safekeeping reporting.
Initiate
Validate
Approve
Execute
Single- or multi-entity payment approvals with auditable outcomes
Configurable approval paths with traceability across actions and approvals.
Pause
Review
Approve / Reject
Evidence
Depositary ex-ante oversight with request-information and request-change paths
Transactions are paused for review; depositaries can approve, reject, or request additional information and changes before approval.
Detect
Sweep
Concentrate
Report
Cash pooling and cash concentration routines across multi-bank accounts
Automated sweeps and pooling strategies such as zero-balance and threshold/target rules.
Collect
Reconcile
Process
Evidence
Capital call reconciliation support and fee collection workflows
Fund-oriented flows that streamline operational processing across complex structures and banking partners.
KYC Manager
Finologee KYC Manager
Digitalise onboarding and lifecycle KYC/AML interactions for investors and counterparties. Centralise data and documentation collection, streamline screening and reviews, and keep profiles up to date through continuous monitoring and remediation campaigns. Bring third parties into the same KYC workspace with granular entitlements, while maintaining central oversight of campaigns, evidence and outcomes.
“Before KYC Manager, our internal KYC processes were heavily reliant on manual efforts, consuming considerable resources. Now, with an integrated and user-friendly solution, we’ve amplified operational efficiency while maintaining stringent compliance and enhancing customer satisfaction.”
Christian Mader
Business Transformation Director
Typical workflows
Request
Collect
Validate
File
Digital onboarding with structured data and document collection
Collect information through a branded interface, streamline outreach, and reduce manual follow-ups.
Check
Screen
Review
Evidence
Identity validation and KYC/AML screening during processing
Run checks on collected data and documentation and maintain evidence for compliance.
Monitor
Review
Update
Approve
Periodic reviews and continuous monitoring of investor files
Keep files current through monitoring, reminders and structured compliance workflows.
Select
Outreach
Collect
Close
Targeted remediation campaigns to refresh investor profiles
Request selected users to update information through questionnaires and guided document submission.
Enrich
Standardise
Export
Consume
Deliver consistent KYC datasets to internal systems and reporting processes
Provide standardised outputs for downstream oversight, reporting and operational workflows.
Ready to innovate and tailor solutions to fit your needs?
Let’s connect and explore what we can create together.